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Information For Exhibitors

Benefits

About the American Academy of Addiction Psychiatry
AAAP is an international professional medical organization founded in 1985 with approximately 1,000 members in the United States and around the world. The membership consists of psychiatrists who work with addiction in their practices, faculty at various academic institutions, addiction professionals, residents and medical students. The Academy's mission is:

• To promote accessibility to highest quality treatment for all who need it

•  To promote excellence in clinical practice in addiction psychiatry

• To educate the public and influence public policy regarding addictive illness

• To provide continuing education for addiction professionals

• To disseminate new information in the field of addiction psychiatry

• To encourage research on the etiology, prevention, identification and treatment of the addictions

Meeting Information

Attendee Profile
AAAP Annual Meetings are attended by more than 300 psychiatrists and other health care professionals with expertise in the addiction field representing public and private mental health and addiction treatment facilities, academic institutions, research programs, behavioral health organizations, corporations, general and specialty hospitals, and community prevention programs.

Hotel Information
The AAAP 15th Annual Meeting & Symposium will take place at the Wyndham El San Juan, which is conveniently located in the Isla Verde area of San Juan, Puerto Rico. The room rate is $185 single/double, plus tax. A special block of rooms is being held for registered exhibitors and attendees. All room reservations are being controlled by the meeting office and are assigned to registered persons only. For additional information, call 540-349-3144, or visit www.aaap.org. The deadline for reservations is November 1, 2004. After that, reservations will be accepted on a space- and rate-available basis. Make sure to mention you are with the American Academy of Addiction Psychiatry meeting to receive the special conference room rate. Make your reservations early to get your first choice of accommodations! Reservations must be guaranteed by one night’s deposit or a major credit card. Individual guest room deposits will be refunded if reservations are canceled seventy-two hours prior to date of arrival. Check-in is 3 p.m., and check-out is noon. You must directly request a late check-out time from the hotel.

Exhibit Hall Benefits
Inclusive Booth Space
Your 8' x 10' booth space includes back and side draping, one exhibitor identification sign, one 6' skirted table, two side chairs, one wastebasket and a listing in the Annual Meeting Program and on the AAAP Web site.

Complimentary Meeting Registration
Each exhibitor is provided one complimentary registration for exhibit booth staff. All other booth staff must be fully registered for the conference. Registered exhibitor staff are welcome to participate in all Annual Meeting sessions and meals.

Events in Exhibit Hall
All breaks and continental breakfasts, the Poster and Exhibit Reception, the AAAP Silent Auction and the Book Fair will take place in the Exhibit Hall. There will also be a prize drawing for attendees who visit every booth.

Exhibit Schedule

12:00 - 5:00 p.m. Exhibit Set-Up

6:30 - 7:30 p.m. President’s Welcome Exhibit and Poster Reception

Schedules for Friday, December 10, and Saturday, December 11, are being revised to avoid conflicts with meeting sessions whenever possible. Exhibits its will close for tear down no later than noon on Saturday, December 11.

Exhibit Hall Details

Booth Cost
Each 8' x 10' booth space costs $1,500.

Booth Staff
One complimentary registration is provided for each exhibitor. Additional staff may register for the conference. Call 202-393-4484 for more information.

Booth Location
AAAP assigns booth locations on a first come-first served basis, but we will make every effort to accommodate your requests.

Security
Each exhibitor must make provisions for safeguarding their goods, materials, equipment and display at all times. Neither AAAP nor the Wyndham El San Juan is responsible for loss of any material for any cause.

Official Decorator and Contractor
Caribbean Exhibits, Inc. is the official service contractor for the event. A Service Package will be sent to each exhibitor approximately 90 days prior to the event.

Exhibitor Shipping Information
Exhibitors are responsible for their shipping to and from the conference. Shipping of exhibit materials is at the expense of the exhibitor. Details will be sent via the Service Package.

Deadlines
All registrations must be received by September 3, 2004. Full payment must be submitted with registration.

Cancellation Policy
Cancellations prior to October 15, 2004 will be assessed a $100 cancellation fee. There will be no refunds for cancellations after October 15, 2004.

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Plan for 2005!

16th  Annual Meeting & Symposium

December 8–11, 2005