Online Paper & Poster Submission

Online Workshop Submission

Guidelines

Presentation Formatting

Abstract Sample

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SUBMISSION CATEGORIES

• Paper Presentations offer an opportunity to briefly present research findings or data on clinical experiences. These presentations are clustered into concurrent 60-minute sessions with each abstract presentation 10 minutes in length followed by an additional 5 minute question/answer period.

• Posters are displayed during the opening reception and throughout the conference with the author(s) hosting informal sessions about their work.

• Workshops are 90-minute sessions which emphasize an interactive learning process around a specific topic. The emphasis will be on skills development and small group discussion as opposed to dissemination of information in a lecture format.

ABSTRACT GUIDELINES B

Read all information carefully. 

Abstracts that do not comply with these instructions will not be accepted for review.

• E-mail submissions must be sent as a Word document attachment, typed in 12-point font, single-spaced with 1" margins. No tables, figures or images may be included in the abstract.

• The title must not exceed 15 words and should appear in ALL CAPITAL LETTERS. Excluding the title and author information, submissions are limited to a maximum of 250 words.

• Indicate the authors’ names, degrees, institutional affiliation, city and state.

• Begin the body of the abstract on a new line. Abbreviations within the body should be kept to a minimum.

• The abstract should not contain references

• Indicate source of funding (i.e. NIH Institute, Foundation, Health Care Company, Pharmaceutical Company, etc.)

• Submissions must be received via email to Isabel@aaap.org or submitted online no later than July 1, 2009.

• Trade names will not be permitted.

• Disclosure of who funded the research to be presented is required.

• All presenters must be registered for the conference and pay the full registration fee. 

• Slides are expected from workshop and paper presenters, must be submitted to program staff no later than October 1, 2009 as they will be provided to all participants in the meeting packets.

• Accepted abstracts will be printed in the Final Conference Program.

• Presenters will be required to sign a disclosure form acknowledging potential conflicts of interests.

• Presenters may not use any conference presentation to market products or services.

• Acceptance letters will be mailed or e-mailed by August 1, 2009.

SUBMISSIONS MUST CONFORM TO 

THE FOLLOWING PRESENTATION FORMATS:

 Paper and Poster Presentations

  Submissions must contain data (either quantitative or qualitative) and report research results.

•  Submissions should be organized under the following headings:

Background: Describe the importance of the study and state the objective(s).

Methods: Provide a description of the methods used: study design, setting, population, measures, and analytic procedures.

Results: Describe the results to support the conclusions.

Conclusions: State the implications of the findings for clinical practice, research, education, or policy.

Funding: (Indicate source of funding, i.e., NIH Institute, Foundation, Health Care Company, Pharmaceutical, etc.)

•  During the review process, the Review Committee may recommend the author convert a paper submission to a poster. Authors should indicate their presentation preference (poster or paper) on the abstract submission form.

•  The same paper may not be submitted for both a paper presentation and poster.

•  Papers that have been published or accepted for publication either in article or abstract form prior to the abstract submission deadline will not be eligible for review. Papers under review at the time of the submission deadline but not yet accepted for publication, even if appearing before the meeting, are eligible for presentation.

 Workshops

Workshops should be interactive, with an emphasis on audience participation in discussions, skill-building exercises, etc. Participation in workshops should impact attendee’s teaching, clinical, policy and/or administrative work.

•  Learning Objective(s): State the objective of the workshop. A learning objective clearly states what someone will learn as a result of the presentation. Objectives are action-oriented and should begin with words such as, “describe,” “evaluate,” “recognize” or “assess.” Do not use terms like “understand” or “know how to.”

•  Brief Summary of Workshop: Describe the workshop in 250 words or less.

•  Contents and Methods: Describe the identified objectives to be accomplished. List the methods, strategies, materials and resources to be used by the workshop facilitator. Please specify how you will meet the goal to make this an interactive session. Note: No more than half of the workshop time (45 minutes or less) will be spent on presentation and the remaining time will be dedicated for discussion and interactive exercises with the audience.

•  Additional Presenters: List name, degree, and institutional affiliation for any additional presenters who will be involved in the workshop.

 

SAMPLE OF AN ABSTRACT WITH CORRECT FORMATTING:

Disclaimer: AAAP is a private, non-profit organization which reserves the right to remove any presentation from its public forums if questions arise that may compromise the reputation of AAAP. Presentations may be withdrawn by AAAP for various reasons which include, but are not limited to: 1) concerns about pharmaceutical or private corporate influence on or funding for work to be presented, 2) questions regarding the research methodology, analysis and conclusions, or 3) evidence that data was altered or misrepresented.

The American Academy of Addiction Psychiatry encourages submissions for paper, poster and workshop by and about racial and ethnic minorities and women, as well as other underrepresented groups, are strongly encouraged.